Keeping an office space clean should be a top priority for business owners. A clean office promotes workplace health too, makes a professional impression, and boosts productivity. But regular surface cleaning alone isn’t enough. To fully sanitize and extend the life of furniture and flooring, periodic office deep cleaning is essential.
Professional cleaning services can provide the thorough cleaning required to completely sanitize most commercial offices and spaces. Now let’s explore recommended frequencies and best practices to deep clean key areas of office spaces.
What is Deep Office Cleaning?
Deep cleaning refers to an intensive, comprehensive cleaning process that goes well beyond the light, daily cleaning an office receives. It thoroughly removes built-up contaminants that normal cleaning cannot eliminate.
Deep cleaning involves meticulously cleaning every surface including disinfecting high-touch areas like door handles, counters, desks, and chairs. Carpets and upholstery are extracted to remove allergens and odors from deep in the fibers. These are areas that benefit from professional commercial cleaning services. Windows, walls, baseboards, and light fixtures are scrubbed. Kitchens and bathrooms receive top-to-bottom sanitizing.
Deep Cleaning Your Office Furniture and Flooring
When developing an office cleaning plan, there are key areas that require regular attention to maintain a sanitary, presentable workspace:
Desks and Office Chairs
Desks and standard office chairs should undergo deep cleaning every 2-3 months. This regular cleaning involves fully wiping down all surfaces of the desk with a disinfectant cleaner to sanitize every crevice and corner. Desk drawers also need to be cleaned inside and out. Upholstered desk chairs should be thoroughly vacuumed, including crevices and wheels, with steam vapor cleaning ideal for fabric chairs to disinfect. For executive leather chairs, clean every 2-4 months using leather cleaners and conditioners specially formulated for office furniture and high-quality leather.
File Cabinets and Shelving
File cabinets and shelving tend to collect dust and deserve deep cleaning every 4-6 months. The exteriors of cabinets and shelving should be vacuumed and then wiped down. Use dusters to remove dust from shelves, followed by spot-cleaning any stains or spills. The surrounding floors will need vacuuming and then a thorough damp mopping to complete the process. This is also a good opportunity for business owners to purge obsolete files and paper records to keep the office organized.
Window Office Cleaning Treatments
Window blinds, shades, and other window treatments should undergo deep cleaning at least 2-3 times per year. Vacuums and dusters designed specifically for dusting and cleaning window treatments do the best job. For fabric window treatments like curtains or lined shades, carefully hand wash the fabrics according to the manufacturer’s instructions. All blinds and shades should be disinfected using antimicrobial cleaners safe for those window treatment materials. Checking manufacturer window cleaning guidelines is recommended to avoid damaging window treatments.
Walls, Baseboards, and Door Handles
High-touch surfaces like walls, baseboards, and door handles also warrant deep cleaning every 3-4 months. Use clean microfiber cloths and appropriate multi-surface cleaners to scrub office walls. For wall-cleaning baseboards, spray with disinfectant first before scrubbing to remove grime. Door handles, doorknobs, light switches, and other frequently touched surfaces are common germ hot spots, so disinfect them during deep cleaning sessions.
Break Rooms and Kitchens
Office kitchen areas with break rooms, coffee stations, and shared appliances need thorough deep cleaning every 1-2 months. Start a regular office cleaning by clearing and fully disinfecting all counters, tables, and sink areas. Clean and descale shared coffee makers, microwaves, and refrigerators, including handles. Kitchen cabinets should be washed down inside and out. Kitchen floors will need mopping using a disinfectant cleaner formulated for kitchen grease. Pay close attention to grease accumulation around cooking appliances and areas.
Bathrooms
Due to constant heavy usage, many office building bathrooms are prone to germs and require deep cleaning each month. Scrub toilet bowls, seats, tanks, and bases. Disinfect and descale sinks and faucets. Wipe down mirrors, soap dispensers, paper towel holders, and other bathroom fixtures. In office buildings with locker rooms, thoroughly clean shower stalls, lockers, and related amenities. Floors should be mopped using a sturdy antimicrobial cleaner safe for bathrooms.
Carpets
Wall-to-wall carpeting should be professionally deep cleaned every 12-18 months. Reputable carpet cleaning companies use powerful truck-mounted hot water extraction equipment to deep clean carpets. This removes deeply embedded allergens, bacteria, molds, chemical residue, and dust mites within the carpet fibers. Optional sanitizing treatments and stain guard applications are also available. Between professional deep cleanings, immediate spot cleaning of stains helps prevent permanent setting.
Grout and Tile
Over time, grout attracts dirt and grime buildup that requires regular and deep cleaning every 8-12 months to extract. Service providers use pressurized sprayers and strong cleaners to scrub and extract years of accumulated gunk from the grout lines in tile floors and walls. The tile may also need specialized stripping to remove old wax before resealing. Grout cleaning makes a tremendous difference in floor and wall appearance.
Upholstered Furniture
Any upholstered office furniture including lounge chairs, sofas, etc. should be professionally deep cleaned every 12-18 months. Experts thoroughly vacuum and spot-clean the upholstery before using powerful truck-mounted steam and extraction systems that penetrate deep into the furniture fibers, removing dust mites, allergens, and accumulated dirt. Leather upholstery requires specialty leather cleaners.
Wood Furniture
Wood office furniture like desks, tables, cabinets, and bookshelves should be deep cleaned annually. Experts carefully dust the wood before applying specialty wood cleaners, polishes, and sanitizers formulated for office furniture. This restores luster and removes years of accumulated grime that regular dusting misses.
Why Should You Consider Commercial Deep Cleaning Services
While office staff can perform basic daily cleaning, the deep cleaning required to sanitize office spaces fully is best left to a professional office cleaning services company with the necessary equipment, solutions, and expertise.
Look for an established deep cleaning company with extensive experience providing commercial cleaning services to office spaces. They should offer a full suite of cleaning services for commercial space including windows, floor care, carpets, furniture, kitchens, bathrooms, and more. Vet potential companies to ensure they are licensed and insured.
Ask about the cleaning solutions and industrial-grade commercial building equipment they use for deep cleaning tasks like hot water carpet extraction. Reputable companies invest in the highest quality commercial cleaning equipment and green cleaning solutions that are effective yet eco-friendly.
Wrap-Up
While regular light office cleaning maintains day-to-day tidiness, periodic deep cleaning is crucial for removing accumulated dirt and grime and sanitizing office spaces. Investing in professional deep cleanings every 12-18 months for carpets, upholstery, flooring, and other intensive tasks yields optimal results. For heavy usage areas, schedule deep cleaning every 1-6 months. A rigorous cleaning regimen keeps office furniture, floors, and equipment looking fresh, extending lifespan. Most importantly, deep cleaning protects employee health. Consult cleaning service providers for your cleaning needs and establish an office deep cleaning schedule that checks every box.
